Demand Letter Templates

1500 Main Street, Suite 800 Austin, Texas 78701 Phone: (512) 555-9900 Fax: (512) 555-9901 SENT VIA CERTIFIED MAIL, RETURN RECEIPT REQUESTED AND ELECTRONIC MAIL (s.chen@pinnaclesolutions.com) March 24, 2025 Pinnacle Solutions, LLC Attn: Sarah Chen, Chief Financial Officer 4200 Commerce Blvd, Suite 300 Denver, CO 80239 Re: Demand for Payment Our Client: Acme Corp Amount Due: $4,892.50 Our File No.: 2025-AC-0342 Dear Ms. Chen: This firm represents Acme Corp ("our Client") in connection with the collection of amounts owed by Pinnacle Solutions, LLC ("your Company") under the Service Agreement dated September 3, 2024 between the parties (the "Agreement"). STATEMENT OF ACCOUNT Our Client has advised us that your Company has failed to pay Invoice #INV-2024-0847, dated January 15, 2025, in the original amount of $4,750.00. The invoice was due February 15, 2025, and is now 37 days past due. Together with contractual late charges of 1.5% per month as provided in Section 8 of the Agreement, the total balance owed is $4,892.50. Our Client further advises that it has made no fewer than four (4) written attempts to collect this debt between February 8, 2025 and March 17, 2025, none of which have been answered. DEMAND On behalf of our Client, we hereby demand that your Company remit payment in the amount of $4,892.50 within fifteen (15) business days of your receipt of this letter. Payment should be made directly to our Client: Acme Corp Attn: James Mitchell, Director of Accounts Receivable 123 Business Ave, Suite 400 Austin, TX 78701 Or via ACH/wire transfer using the instructions enclosed. NOTICE OF INTENT TO PURSUE LEGAL REMEDIES Please be advised that if payment is not received within the stated period, we have been authorized to initiate legal proceedings against your Company in the appropriate court of competent jurisdiction. Pursuant to Section 12 of the Agreement and applicable Texas law, our Client will seek recovery of: (a) The full outstanding balance of $4,892.50; (b) Continuing late charges at 1.5% per month until paid in full; (c) Reasonable attorney fees and costs of collection; (d) Court costs and pre- and post-judgment interest at the statutory rate; and (e) Any and all other relief to which our Client may be entitled. We note that under Texas law, the prevailing party in a breach of contract action is entitled to recover reasonable attorney fees. Tex. Civ. Prac. & Rem. Code Section 38.001. Litigation will substantially increase the total amount owed. SETTLEMENT DISCUSSION Our Client has authorized us to convey that it remains open to a reasonable resolution of this matter without litigation. If your Company wishes to discuss payment arrangements, please contact the undersigned within ten (10) business days. If you are represented by counsel in this matter, please have your attorney contact us directly. This letter is not intended to be a complete statement of all claims, rights, and remedies available to our Client, all of which are expressly reserved. Please govern yourself accordingly. Very truly yours, LAW OFFICES OF CARTER & ASSOCIATES, PLLC _________________________ Rachel Carter, Esq. Texas Bar No. 24087651 rcarter@carterassociates.com cc: Acme Corp — James Mitchell Enclosures: - Copy of Service Agreement (Sections 8 and 12) - Copy of Invoice #INV-2024-0847 - Collection correspondence log - ACH payment instructions